Quote builder
Untitled cleaning quote
Offline app mode
Saved on this device
If reception drops, keep working. This device saves your notes and quotes. Press Sync now when internet is back.
Mock-up demo only
Property manager view
Property Manager Portal Mock-up
This mock-up shows how a property manager could log a job request, upload photos, message concerns, and review staff updates after TCW completes the work.
Easy request flow
Mock-up: request work and upload photos
1. Property details
Add property manager name, phone, email, and property address.
2. What work is needed
Write the cleaning, carpet, gardening, painting, or repair request in plain words.
3. Upload photos
Add photos so TCW can estimate time, supplies, access, and any risks.
4. Access and timing
Add keys, lockbox, pets, parking, tenant times, and best days for work.
Mock-up only: the final live version would use secure logins, saved requests, staff clock-in/out records, and cloud photo storage.
Job updates
Mock-up: review staff times, completed work, photos, and concerns
Staff clock in/out
See when staff arrived, when they left, and whether work was signed off.
Work completed notes
Review daily notes, problems found, materials needed, and completed work updates.
Progress photos
View or add job photos so the office, staff, and property manager have the same record.
Message a concern
Send a concern before, during, or after the job so TCW can respond and keep it recorded.
Customer
Communication tools
Job
Office intake for quoter
SharedSchedule & Google
Cloud helperStaff job brief & availability
PrivateJob / client photos
0 photos
Staff can take photos here. If a client sends photos by text or email, save them to the phone/computer first, then choose them here.
No job photos added yet.
Wall Colour Visualizer
Black White
Take a wall photo
Find colour name on Resene chart
Simple colour steps: ask the client for the Resene colour name, choose it from the dropdown, then add it to the quote.
Only if the colour name is not listed
Client-friendly wording
Use normal cleaning words here. This turns them into clear wording the client can understand.
Client-friendly wording will appear here.
Safety and day one needs
Shows on quote
Tick only what applies. These become clear client instructions in the quote.
Client concerns / extra work requests
Quick Add
Simple cleaning price builder
$0.00
Easy steps: choose staff, add days, check the total, then press Add this price to quote.
Staff + days is the simple default. Enter who is working and how many days. Area can be left blank if this is labour only.
Optional materials / prep costs
Product packs
0 L
Labour
$0.00
Supplies/access
$0.00
Cleaning Supply Prices
Cleaning supply defaults loaded. Replace any line with TCW prices when you have them.
My Cleaning Supplies
Saved list
Add your own supplies here. These stay saved so staff can quickly add bags, chemicals, PPE, carpet solution, cloths, or anything else to the quote.
Cleaning Scope Examples
Cleaning Scope Builder
Memory Checklist
Ready to send?
Needs checkThe app will check this quote before it is shown to the client.
Client acceptance
Quote record
Client finger signature
Client can sign here with a finger or mouse.
Accepted job checklist
Private
Use this after the client approves the quote. Confirm the start date, payment terms, staff, supplies, and client update before work begins.
Staff notes / daily job log
Staff can take or choose photos in Job photos above, then save a staff note explaining what the photos show. Go to job photos
Staff check-in / check-out
Private job details. Add staff names and mobile numbers. Staff can check in when they arrive, check out when they leave, and sign off completed work.
Contractors involved
Private job details. Add scaffolders, builders, electricians, roofers, water blasting, pest control, or any other outsourced contractor and their number. Pest control is outsourced and must be confirmed separately.
Job start checklist
Private
Internal checklist only. This does not show on the client quote.
Safety risk check
Private
Quick internal risk check before work starts. This does not show on the client quote.
Work to charge for
Choose the work type from the dropdown, then add how many and the price. Use custom only when the work is not listed.
Cleaning Quote
Untitled customer
No address yet
Draft
Add scope notes to describe the work.
| Work | Qty | Rate | Total |
|---|
Subtotal
$0.00
Materials
$0.00
Adjustment
$0.00
Discount given
-$0.00
GST 15%
$0.00
Total quote incl GST
$0.00
Deposit not required
$0.00
Amount due on completion
$0.00
Quote includes listed labour, cleaning supplies, and any access allowance shown unless otherwise noted. GST is calculated at 15% and included in the total quote. Payment must be made when the job is finished, unless different payment terms are agreed in writing before work starts. Final price may change if extra tasks, heavy soil, stains, odours, rubbish, hazards, access requirements, or customer-requested changes are found before completion.
Client Sign-Off
By approving this quote, the customer confirms the listed cleaning scope, products, access requirements, safety/day-one needs, payment must be made when the job is finished, and Terms & Conditions. Cleaning scope changes can be made before supplies are purchased or work starts. Any extra tasks, extra rubbish, heavy soil, stain treatment, odour treatment, access change, or repeat visit may incur extra costs and must be approved by written variation before that extra work begins.
Acceptance record: Not accepted yet.
Customer name:
Date:
Signature / written approval:
Privacy, Photos & Access
- Customer and property information is collected only to prepare quotes, organise work, contact the customer, manage staff/contractors, record job updates, and complete agreed services.
- Photos should only show the job area, access issues, hazards, damage, progress, or completed work. Avoid photographing people, private documents, valuables, children, or unrelated personal items where possible.
- By sending photos or allowing photos to be taken, the customer confirms TCW Property Services may use those photos for quoting, job records, staff instructions, contractor coordination, and proof of work completed.
- Personal information, photos, messages, and job notes must not be shared publicly or with unrelated people. Contractors should only receive the information they need to safely complete their part of the work.
- This first live version uses simple access only. Secure staff accounts, client portals, cloud backup, and permission controls should be added before allowing direct client uploads or wider external access.
- Customers may ask to view or correct their personal information held by TCW Property Services.
Terms & Conditions
- Quote is valid for 7 days from the quote date unless otherwise agreed in writing.
- GST is calculated at 15% and included in the total quote amount.
- Payment must be made when the job is finished, unless alternative payment terms are agreed in writing before work starts.
- The booking date or start date will be confirmed once the quote has been accepted and access, timing, staff, and payment terms have been agreed.
- Quote covers the scope listed above only. Pest control is outsourced unless specifically included as an outside contractor. Any extra cleaning, carpet cleaning, rubbish removal, stain treatment, odour treatment, access change, or customer-requested change requires a separate quote or variation to be sent to the customer and signed off before that extra work begins.
- Clients may change the cleaning scope before supplies are purchased or work starts. If extra tasks are added after work starts, extra labour, travel, supplies, disposal, delay, or rework costs may apply and must be approved as a variation before proceeding.
- Hidden damage, moisture issues, mould, rot, heavy grime, stains, odours, pests, rubbish, or surface defects discovered after work starts may affect price and timing.
- Carpet stain removal, odour removal, pet urine treatment, dye transfer, water damage, wear marks, or previous chemical marks cannot be guaranteed. Any specialist carpet treatment needed will be confirmed before extra work proceeds.
- Repairs, leaks, pest treatment, specialist waste removal, sharps, biohazards, or building repairs are the customer's responsibility unless specifically included in this quote. TCW Property Services can suggest trade contacts where helpful, and recommends the customer obtains 3 quotes so they can choose the best value for money.
- Exterior access, height work, water blasting, or specialist equipment is estimated only unless confirmed in writing. Any confirmed hire, safety access, or extra height-work cost may require an updated quote or signed variation before work begins.
- Trees, bushes, road hazards, vehicles, public access, pets, unsafe ground, chemicals, pests, sharps, biohazards, or other hazards may need to be cleared, moved, repaired, or controlled before work starts. Any extra access, safety, traffic, or specialist control cost must be confirmed before proceeding.
- Final cleaning tasks, rooms, access, and products must be confirmed before supplies are purchased or work begins.
- If the customer supplies their own cleaning products or equipment, TCW Property Services cannot guarantee product performance, suitability, stain removal, surface safety, or final result.
- Customer must provide reasonable access, clear work areas where possible, move fragile items from carpeted rooms where practical, and make sure power/water access is available if required.
- Weather, drying time, product availability, rubbish volume, access, and site conditions may affect completion dates.
- TCW Property Services will take reasonable care, but is not responsible for pre-existing damage, stains, odours, mould, pests, wear, surface damage, or hidden issues.